Senior Program Manager, SCM, GHSC-PSM

Job Description

Chemonics seeks a Senior Program Manager to join its Supply Chain Management (SCM) unit in support of the USAID Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project. The senior program manager is responsible for management, delegation, and execution of day-to-day project tasks, including staff management, as well as engagement in new business and technical practices. The role involves concurrently managing multiple projects of advanced complexity together with roles in new business. The senior program manager will collaborate with other Project Management Unit (PMU) and team members and support and monitor the completion of tasks related to aspects of project management, performance, and compliance. Ensures adherence with company policies, applicable law and regulations, and project requirements. The senior program manager brings increasing focus on proactive effort and supporting the director in mitigating risks; working toward a high level of technical, financial, and contractual performance of projects; and increasing attention to successful new business. We are looking for individuals who have a passion for making a difference in the lives of people around the world!

Responsibilities:

Project Management

• Manages day-to-day support to one or more project teams and client, including communicating and assisting with project-office requests and overseeing adherence to project requirements, government regulations, and Chemonics policies
• Oversees financial aspects of the project’s contract or agreement by reviewing monthly invoices for accuracy and compliance; responsible for tracking expenditures against budget and total obligated funds, coordinating development and monitoring of annual corporate budget, and regular forecasting of expenditures for Chemonics and client. May support or manage a variety of contract mechanisms (e.g. Cost Plus Fixed Fee, Time & Material)
• Proactively identifies issues or potential risks, including project performance, financial, and legal, and other core business areas. Develops strategies and solutions to address those risks, communicating, when appropriate, with the director and/or senior vice president; strategically assesses and consults with support units on corporate-office and project-office matters to help make informed decisions.
• Leads efforts in reviewing and determining causes of variances in expenditures against forecasts and budgets and ensuring client is informed as appropriate; works with director to identify solutions for shortfalls and train other PMU staff to do the same
• Takes initiative to identify business opportunities, efficiencies, and cost savings for the business unit (BU)
• Identifies opportunities for knowledge- and solution-sharing across company and takes initiative to build staff and company capacity
• Oversees and leads negotiations with project subaward partners; identifies and manages key subaward issues, budgets, and invoicing; and reviews deliverables in coordination with project team to ensure they meet technical, contractual, and quality standards
• Leads recruits of long- and short-term project personnel in accordance with Chemonics’ policy and delegates to or mentors others in project recruiting where possible and appropriate
• Conducts periodic project office visits to monitor and support project operations and implementation, including conducting training, conducting or responding to audits, providing input to work planning, conducting technical research, and performing other complex tasks
• Reviews and provides comments on project technical work and deliverables and project communications documents
• May contribute dedicated time to other workstreams and functions to achieve BU goals, including new business, operations, and technical practice contributions

Technical

• Proactively engages in technical practice of relevance to areas of interest or focus, sharing information and best practices learned with the company; this includes a strategic view to connect the practice and project in support of enhanced project performance and technical leadership goals of the practice
• Builds subject matter expertise and contributes to BU, technical practice, business line, and corporate priorities, including serving as a regional financial analyst or regional compliance specialist
• Promotes Chemonics by identifying opportunities for and attending external events, networking with clients and counterparts, articulating a solid understanding of Chemonics’ past and present portfolio; effectively representing the company’s history, values, and standards; and identifying and developing new business leads

New Business Development

• Takes initiative to support new business efforts, including growing personal network of industry contacts; assuming capture and live proposals roles; and building expertise to assume increasing levels of leadership roles on proposals, including as technical writer, cost preparer, or czar, in addition to other roles as needed

Management and Leadership

• Supervises, mentors, trains, develops, and evaluates assigned staff; provides regular performance feedback to supervisees and the time and opportunity to grow professionally
• Mentors and advises staff across the BU (e.g. associates, program managers, and others) as appropriate on a range of topics, including business development, technical work, and project management
• Demonstrates inclusive behaviors and leadership consistent with Chemonics’ values and leadership competencies
• Serves in the acting director capacity as required
• Performs other duties as required

Qualifications:

• Bachelor’s degree or equivalent work experience; Master’s degree preferred
• Minimum 5 years of relevant professional experience; staff supervisory and mentorship experience required
• Previous expereince in health or supply chain preferred
• Thorough understanding of donor/client regulatory and management requirements and demonstrated ability to apply and adhere to those requirements in project management
• Mastery of critical project management skills, including budget management, contractual and procurement compliance, client relations and knowledge of client, and personnel management
• Demonstrated experience working on one or more projects while simultaneously engaged in more progressively complexed proposal roles 
• Demonstrated leadership providing regional financial and/or compliance support on a project management team
• Communicates clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills
• Demonstrated experience following standard practices and procedures, providing input on design and revision of procedures where needed, receiving general instruction on work progress, and making significant contribution to end results individually and by leading teams
• Works independently and as part of a team
• Demonstrated resourcefulness in problem-solving and initiative to learn new skills
• Strong knowledge of Microsoft Office applications and word processing abilities
• Previous experience working in international development and/or living or conducting work in developing countries preferred
• Willingness to travel up to 8 weeks per year
• Language proficiency for assigned geographic area preferred

About the Organization

Founded in 1975, Chemonics is an international development consulting firm. In more than 70 countries around the globe, our network of 5,000 specialists share a simple belief: that the challenges we face today are best solved through the right partnerships — sharing knowledge, expertise, and experience to deliver results. As part of our culture and values, Chemonics is proud to be named a “Best Place to Work” in the Human Rights campaign Foundation’s 2021 Corporate Equality Index. Where Chemonics works, development works. Follow us on Facebook and Twitter or visit us at www.chemonics.com.