Austria Multi-Country Office (AUMCO)
The Austria Multi-Country Office (AUMCO) is part of the UNOPS Europe and Central Asia Region (ECR). Specifically, AUMCO aims to enable the achievement of Agenda 2030 and the Paris Agreement through global programmes and tailored interventions in the Balkans, South Caucasus, and Central Asia, focused on Infrastructure, Procurement, Project Management (full service, back on track), HR and Transactional Services, Grants Management and Technical and Advisory Services.
Uzbekistan Office
Under the purview of AUMCO, the UNOPS Uzbekistan Office, established in Tashkent in October 2022 supports the Government of Uzbekistan’s development efforts in the country, through the provision of effective project management, infrastructure and procurement services. At present, the office has signed and has been implementing three engagements contributing to SGD3 (Good Health and Wellbeing), while actively working with the Government of Uzbekistan and development partners in diversifying its portfolio in line with the country’s development priorities including education.
Languages
The purpose of this role is to ensure the effective, timely, and compliant execution of logistics and supply chain operations for UNOPS projects in Uzbekistan, with a particular focus on the importation, transportation, storage, installation, and distribution of medical equipment. The role supports the design and implementation of robust logistics management systems, facilitates coordination among suppliers, government authorities, and end-users, and ensures adherence to UNOPS Financial Regulations and Rules, procurement policies, and national regulatory requirements. Through proactive monitoring, stakeholder engagement, and risk management, the role contributes to the successful delivery of project outputs, operational efficiency, and the achievement of project objectives while promoting best practices and continuous improvement in logistics and procurement operations.
Execute the logistics and supply chain operations ensuring compliance with UNOPS Financial Regulations and Rules, Procurement Manual, and other applicable prescriptive content documents;
Provide support in the design, planning, and implementation of an appropriate logistics management system for handling the in-country logistical operations for the UNOPS projects in Uzbekistan, including, but not limited to, development of rosters of local service providers and establishment of LTAs and BPAs, as necessary, for customs clearances, storage and transportation of medical equipment throughout the country, etc.
Under the overall guidance of the Procurement Senior Manager, liaise with the suppliers and beneficiaries to ensure the development of an appropriate transportation, storage, distribution, and installation plan for each contract;
Develop a monitoring tool for all the logistics activities and keep it up-to-date at all times; monitor the progress of all the shipments per the relevant contracts; keep all the relevant stakeholders updated about the procured items’ status from the time of order until it is delivered and installed at final destinations; maintain all the logistics-related documents and files;
Liaise with suppliers and ensure timely submission of applications for the registration of medical equipment at the relevant National Regulatory Authorities of the Republic of Uzbekistan;
Liaise and coordinate with suppliers, freight forwarders, and different government offices to ensure efficient and effective customs clearance processes for all imported goods;
Liaise and coordinate with suppliers and end-users to ensure timely transportation of the equipment to the designated locations, including loading and unloading activities; ensure issuance of proper documentation, i.e. delivery notes, packing list, insurance policies, etc.;
Liaise and coordinate with suppliers and end-users to ensure timely completion of installation and end-user training activities at the final destinations;
Keep the direct supervisor informed of the work progress and any risks or issues as they arise;
Monitor the performance of the suppliers and provide inputs for supplier performance reports;
Follow-up on end-users’ possible complaints regarding the quality of the goods at reception time and report timely to the responsible Procurement Officer(s) for follow-up;
Travel to the regions within Uzbekistan to support the projects’ operations, as necessary;
Conduct trainings for colleagues and other project stakeholders on logistics-related processes and procedures.
Assist in the preparation and synthesis of lessons learned and best practices in logistics as well as procurement.
Perform other related duties as may be assigned.
