Administration and Finance Officer

Job Description

Join the Economic Cooperation Program Collaborative Hub in Jakarta as the Administration and Finance Officer who will coordinate and deliver logistic and broard administrative functions, and attend to basic finance functions such as petty cash.

Overview of the Role:
The Administration and Finance Officer will will report directly to the Finance Manager and assist the Work Unit Manager in day-to-day activities and tasks in line with the operational manual of the program and Cardno International Development Policies and Procedures. The AFO will manage staff travel and staff movement for the program and ensure the maintenance and regular update of the program security plan and phone tree.

About the Program:
The Governments of Indonesia and Australia have entered into the Indonesia-Australia Comprehensive Economic Partnership Agreement (IA-CEPA), creating a framework to unlock the vast potential of the bilateral economic relationship. To support this ambition, the IA-CEPA includes a new Economic Cooperation Program (ECP). The ECP’s goal is to maximise the benefits of IA-CEPA, support trade and investment, improve market access, and promote inclusive economic growth in Indonesia. The primary objective is to ensure the efficient and effective implementation of IA-CEPA to increase two-way trade and investment that is broad based and inclusive. Through a “Collaborative Hub”, the ECP will work with Australian and Indonesian partners, combining sound trade and development practice by supporting Indonesia to maximise the benefits of IA-CEPA, addressing regulatory challenges (through technical assistance), while resourcing innovative industry engagement in sectors of mutual interest, and by investing in standards, skills and private sector development in new areas.

About the Role:
The Economic Cooperation Program Collaborative Hub offers meaningful opportunities for each individual member of our team to grow, make an impact and leave a legacy for local communities, globally. By joining the ECP Collaborative Hub, you will be part of an environment where you can collaborate with leading experts from diverse backgrounds, access development programs to achieve your career goals, and be challenged to take a global outlook.


This is an exciting opportunity to join a high performing team that combines trade and investment acumen with a deep knowledge of sound development practice. As a member of the Hub, you will support new collaboration efforts and ways of working in trade and development programs, integrating gender equity and social inclusion as a cornerstone of trade.

Responsibilities and Duties:
Under the direction of the ECP Finance Manager, some key tasks the AFO is responsible for includes:

• Assisting in the establishment of the ECP Collaborative Hub office including procurement, administration and filing systems.
• Being responsible for management of the ECP’s Petty Cash. This includes reviewing the monthly Advance Acquittal Form, Petty Cash Reconciliation Statement, and Cash Count Petty Cash on Hand against Petty Cash Reconciliation Statement.
• Working with the Lead Advisers to ensure administrative processes are efficient and functioning correctly.
• Working closely with Work Unit Manager and other ECP staff in the procurement process.
• Representing the best interests of ECP in all administrative and logistic matters when dealing with the client, counterparts, and team members.
• Managing and coordinating record keeping, maintenance, and disposal of assets and inventory, in line with ECP standards and procedures and DFAT requirements, and aligning record keeping practices with ECP record management systems.
• Working closely with the Cardno Emerging Markets project corporate Team to arrange visas (formalities documents) for the team as necessary (including assignment letter [nota dinas], KITAS, visas, business visas).
• Managing relationships (at the appropriate level) with GoI counterparts, the Australian Department of Foreign Affairs and Trade (DFAT) and other development partners. This includes updating contact list of clients and stakeholder every three months.
• In close coordination with the Activity Support Officer, assist Lead Advisers in preparation of financial reports and logistical arrangements as required, and arrange travel and accommodation, including the provision of documents required for visa applications and information related to the purpose of the travel and itinerary when required.

To access the Terms of Reference detailing the role, responsibilities and selection criteria for this position, please copy and paste this link into a web browser: https://www.cardno.com/media/7024/tor-ecp-admin-and-finance-officer-final.pdf

About You:
You will be a motivated and proactive Administration and Finance Officer with the right combination of talent, energy and a commitment to technical excellence. You will also have:

• Diploma or higher degree in business, administration, event management or other related area.
• At least 3 years’ experience in office administration and an ability to schedule work routines and follow operational guidelines and procedures.
• Experience in organising logistic arrangements for events, including workshops and secondments, and associated travel bookings. Familiarity with GoI regulation (Peraturan Menteri Keuangan) relevant to travel (e.g. per diem) is an advantage.
• A thorough knowledge of the Indonesian regulations on Expatriate Registrations, visa processing, and program administration is required
• Ability to operate Microsoft office products such as Word, Excel, PowerPoint and Outlook.
• Demonstrated ability to professionally communicate with clients and other relevant external stakeholders. Experience in working in an international donor context is an advantage.
• Good communication skills (both oral and written) in English.
• Ability to work independently and to tight timelines.

How to Apply?
We welcome your interest in joining the ECP Collaborative Hub team. Please click ‘apply’ and submit your CV including a cover letter that addresses the selection criteria (no more than two pages). Kindly note that applications that do not include a cover letter addressing the key selection criteria will not be considered. Only shortlisted applicants will be contacted.


Cardno provides equal employment opportunities. We welcome and encourage applications from people of all backgrounds and abilities.


Applications must be submitted by 27 March 2021, 5 PM (AEDT).

About the Organization

About Cardno
We are a global provider of integrated professional services which enrich the physical and social environment for the communities in which we live and work. Our team of multidisciplinary specialists has more than 70 years’ experience in designing, developing and delivering sustainable projects and community advancement programs.


Cardno ID (International Development) has extensive experience managing a number of donor-funded programs in the Asia Pacific region. We engage in international development as a holistic, multidisciplinary and integrated process. Strengthened by our geographic and market diversity, we are committed to providing innovative and integrated solutions that create opportunities for significant, lasting change in emerging economies. Collaborating with multilateral and bilateral donors, private clients, governments and communities to develop sustainable solutions to complex challenges, we work with local counterparts to achieve meaningful impact.

Cardno is committed to Safety and the Prevention of Sexual Abuse, Exploitation and Harassment (PSEAH), Child Protection, Fraud and Bribery prevention. We want to engage with the right people to deliver our client programs. As part of our approach you will be subjected to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All Cardno staff receive safety, compliance and safeguards training and are responsible for contributing to a safer working culture.

Contact:
If you have any questions, please contact recruitment.internationaldevelopment@cardno.com quoting "ECP – Admin and Finance Officer” in your email subject line. Please use provided application platform to send your CV and cover letter.