Job Description
This is an excellent opportunity to contribute to the strengthening of Bangladesh’s health system through effective administrative and logistical support. The position offers exposure to high-profile reform initiatives, collaboration with national and international stakeholders, and professional development within the UN system.
The Ministry of Health and Family Welfare (MoHFW) is implementing a range of reform measures to strengthen the resilience, efficiency, and equity of the health system with the support of the World Health Organization (WHO). To ensure effective coordination, implementation, and monitoring of the Health Sector Reform activities, a Coordination and Operations Cell (COC) is being established. This position will provide administrative, logistics, and operational support to the COC, ensuring smooth daily operations and efficient management of resources.
The Administration and Logistics Assistant will provide administrative, logistics, and operational support for meetings, travel, procurement, and event management; ensure smooth daily operations of the Coordination Cell. The role requires a thorough understanding of administrative procedures and the ability to execute basic transactions efficiently and accurately.
1. Administrative Support
- Provide general administrative support to the Coordination and Operations Cell (COC), including managing correspondence, filing documents, and maintaining records.
- Assist in the preparation of meeting agendas, minutes, and other relevant documents.
- Support the Program Manager and consultants with travel arrangements, visa applications, and other logistical requirements.
- Maintain and update databases and contact lists.
- Respond to routine inquiries from stakeholders and provide information as needed.
2. Logistics Coordination
- Coordinate logistical arrangements for meetings, workshops, and other events, including venue booking, catering, and equipment setup.
- Assist in the procurement of office supplies and equipment, ensuring compliance with UNOPS procurement procedures.
- Manage inventory of office supplies and equipment, and ensure timely replenishment.
- Coordinate the distribution of documents and materials to relevant stakeholders.
- Support the organization of workshops and training sessions, including participant registration, material preparation, and logistical support.
3. Operational Support
- Ensure the smooth daily operations of the Coordination Cell, including maintaining a clean and organized workspace.
- Assist in the preparation of budget estimates and expense reports.
- Process invoices and payment requests in accordance with UNOPS financial regulations.
- Maintain accurate records of expenditures and ensure proper documentation.
- Support the implementation of administrative policies and procedures
4. Documentation and Reporting
- Assist in the compilation of reports and presentations related to the Health Sector Reform Programme.
- Maintain a systematic filing system for all project-related documents.
- Ensure that all documents are properly archived and easily accessible.
- Support the preparation of progress reports and other project deliverables.
