Job Description
Empowering project success through operational excellence, data-driven insights, and seamless coordination.
*THIS IS A LOCAL POSITION FOR WHICH ONLY APPLICANTS WHO ARE NATIONALS OF COUNTRIES IN AFRICA OR EUROPE, OR APPLICANTS WHO POSSESS A VALID RESIDENCE AND WORK PERMIT OF COUNTRIES IN AFRICA AND EUROPE, ARE ELIGIBLE FOR CONSIDERATION*
“UNOPS has signed a Global Agreement with the United Nations Office on Drugs and Crime (UNODC) to operationally support the implementation of their mandate through the provision of Human Resources services.
The United Nations Office on Drugs and Crime (UNODC), a specialized agency of the United Nations established in 1997 to assist member states in their efforts to combat illicit drugs, crime, and terrorism, is one of the partners under UNTSS.
Headquartered in Vienna, Austria, UNODC operates globally to support the development and implementation of policies and programmes that address a wide range of issues, including drug trafficking and abuse, organized crime, corruption, human trafficking, migrant smuggling, cybercrime, and terrorism prevention. Through research, policy advice, capacity-building, and technical assistance, UNODC works to strengthen justice systems, promote international cooperation, and uphold the rule of law and human rights in the fight against transnational threats.”
The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements. The incumbent supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery. The role collects, validates and analyzes project data, generating insights and reports to inform evidence-based decision-making and enhance performance. The Project Management Support Officer facilitates coordination among project teams, partners and support services units, ensuring timely implementation of activities and compliance with established procedures. The incumbent may also undertake field missions to support data collection, training and stakeholder engagement, helping strengthen project systems, processes and reporting tools.
Data Management, Analysis and Reporting
- Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
- Develop and maintain databases, dashboards and information management systems for real-time project tracking.
- Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making.
- Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders
- Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation.
- Ensure rigorous data quality checks and validation of data sources and tools.
Project Implementation and Operational Support
- Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements.
- Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests
- Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements
- Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards.
- Track project milestones, outputs and deliverables, and alert management to delays or risks.
Procurement, Financial and Administrative Coordination
- Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs.
- Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration.
- Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting.
- Process travel, expense claims, and related financial transactions in compliance with organizational policies.
Monitoring, Evaluation and Strategic Decision Support
- Develop and maintain monitoring systems and tools to track progress against work plans and performance indicators.
- Contribute to the development of predictive and analytical models to support strategic planning and forecasting.
- Support internal evaluations and data-driven performance reviews to assess project outcomes and impact.
- Provide timely inputs for donor and corporate reporting, ensuring analytical rigour and compliance with reporting standards
Knowledge Building and Sharing
- Support the organization, facilitation and delivery of training and learning sessions on project management.
- Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
- Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes
