Job Description
This position supports global cash- and treasury-related financial operations within the UNOPS Global Shared Service Centre, with responsibility for project cash management, treasury operations, payment reversals, UN invoice monitoring, VAT reimbursement, and RFP processing. The role works closely with HQ Treasury, field offices, and multiple UNOPS stakeholders to ensure timely processing, accurate reconciliation, and compliance with UNOPS financial regulations and internal control frameworks. It offers a valuable opportunity to engage in multi-regional operations, contribute to end-to-end financial process integrity, and strengthen service delivery within a dynamic shared services environment.
Under the guidance and supervision of the GSSC Finance Manager, the Finance Senior Assistant oversees GSSC Accounts Receivable and promotes a client-oriented approach in line with UNOPS rules and regulations. The incumbent works closely and collaboratively with Programme, Project, and Support Services colleagues in the local office, as well as with UNOPS HQ counterparts, to exchange information and ensure accurate, consistent, and highquality service delivery.
The Senior Finance Assistant supports and contributes to the delivery of cash- and treasury-related financial operations within the GSSC, including project cash management, treasury operations, payment reversals, UN invoice monitoring, VAT reimbursement, and RFP processing. The role ensures accurate processing, timely follow-up, and compliance with UNOPS financial rules, IPSAS standards, and internal control requirements. Working closely with field offices, HQ Treasury, Programme and Project teams, and Shared Services colleagues, the incumbent supports reliable financial reporting, assists in maintaining effective controls, and contributes to continuous process improvements that enhance the quality and consistency of UNOPS financial services.
Summary of functions:
Project cash management oversight
Treasury operations support
Payment reversal processing and monitoring
UN invoice payment monitoring and reconciliation
VAT reimbursement and foreign exchange management
RFP creation support
1. Project Cash Management
- Review and analyse Petty Cash and Operational Advance requests received from field offices via Service Point, including establishment, replenishment, and closure, and submit them to the relevant Delegation of Authority (DOA) holders in HQ Treasury for decision-making.
- Support the review of prepayment requests submitted by field offices.
- Monitor the timely closure of Operational Advances and Petty Cash and follow up with field offices when action is required.
- Escalate special or complex project cash management cases to HQ Treasury and support related analysis.
- Assist in the year-end administrative process for petty cash re-establishment.
2. Treasury Operations
- Manage signatory panel requests received from field offices via Service Point and ensure timely updates to master data.
- Monitor signatory panel validity and proactively follow up with relevant officers when updates are required.
- Assist HQ Treasury in maintaining bank statements within the Treasury Management System (TMS), ensuring continuity and timely follow-up with external banks where gaps are identified.
- Support cash reconciliation activities that contribute to accurate cash forecasting in the TMS.
3. UNOPS Payment Reversal
- Review supporting documentation and coordinate with relevant BSSC Finance & Accounting teams to confirm that payments have not been executed and are
eligible for reversal.
- Process payment reversals in the ERP system in accordance with established procedures.
- Advise requesters to issue Credit Notes where full transaction reversals are required.
- Monitor Accounts Payable outstanding items related to payment reversaltransactions.
- Coordinate with Thitaree to perform manual matching in Smart Client when required and flag system access or capacity gaps for further review.
4. Monitoring of UN Invoice Payment Processing
- Monitor UN Invoice payment processing on a monthly basis to ensure accuracy and timeliness.
- Collaborate with relevant offices to resolve issues and ensure compliance with payment requirements.
- Support offices in the creation of RFPs where required.
- Maintain monthly reconciliation of UNOPS Statements of Account.
5. Monitoring of DKK VAT Reimbursement and Reconciliation- Submit VAT claims in PROMOM for DKK-denominated transactions only.
- Process VAT refunds received from the Danish Ministry of Foreign Affairs (MOFA) and reimburse the respective projects.
- Manage DKK foreign exchange cleanup activities.
- Verify DKK VAT ageing as part of the quarterly VAT reporting process.
6. RFP Creation Support
- Create Request for Payments (RFPs) in ERP upon request and in line with established financial procedures.
