Job Description
This is an excellent opportunity to contribute to the effective delivery of UNOPS projects by providing essential HR support to partners. The position offers exposure to a variety of HR functions, collaboration with diverse stakeholders, and professional development within the UN system.
This position provides HR services support to UNOPS partners, managing partner personnel contracts, payroll, allied services and insurance. The role involves supporting the recruitment and contracting of various positions for partners following UNOPS processes, providing guidance on benefits and entitlements to client focal persons, processing travel claims and payroll, and liaising with the client focal persons on various matters.
The HR Associate (Partner Personnel) is responsible for providing comprehensive HR support services to UNOPS partners, ensuring efficient and compliant management of personnel contracts, payroll, recruitment, and benefits administration. The role contributes to the smooth operation of partner projects by facilitating effective communication and coordination between UNOPS and its partners. This role reports to the Project Manager and collaborates with the HR Assistant team to provide comprehensive support for the efficient delivery of HR services.
1. HR Services Support
- Manage partner personnel contracts, ensuring compliance with UNOPS rules, regulations, and policies.
- Process payroll for partner personnel accurately and in a timely manner.
- Provide guidance on insurance benefits and entitlements to client focal persons for further communication to partner personnel.
- Process travel claims payments for partner personnel, ensuring accuracy and adherence to travel policies.
- Maintain accurate and up-to-date HR records for partner personnel.
2. Recruitment Support
- Support the recruitment of different positions for partners, following UNOPS recruitment processes.
- Assist in the preparation of job descriptions, posting of vacancies, screening of applications, and coordination of interviews.
- Ensure compliance with UNOPS recruitment policies and procedures.
3. Coordination and Communication
- Liaise with the client focal persons from the client side for different HR-related matters.
- Facilitate effective communication between UNOPS and its partners regarding HR policies, procedures, and updates.
- Respond to HR-related inquiries from partner personnel and client focal persons in a timely and professional manner.
- Assist the project manager in providing different statistical reports to clients in close coordination with the team.
4. Process Improvement
- Identify opportunities for process improvement in HR service delivery to partners.
- Recommend and implement changes to improve efficiency and effectiveness.
- Contribute to the development of HR policies and procedures related to partner personnel.
