Invoicing Manager

Job Description

Chemonics International is seeking an Invoicing Manager. The Invoicing Manager performs duties associated with the invoicing operations, which includes ensuring that proper invoicing procedures are followed by finance and project management staff. This position is also subject to special duties and assignments as designated by the supervisor, such as serving as acting director. This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities:

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Performs duties consistent with full understanding of Chemonics requirements, policies and procedures, tools, quality standards, and broader Chemonics’ internal and external client strategic goals; effectively trains and mentors staff on Chemonics tools and systems
• Takes direct, appropriate, and timely action to meet client needs and resolve basic issues
• Oversees monthly invoicing process, including creating, reviewing and submitting monthly invoices, providing Quality Assurance, Quality Control and Customer Service over the invoicing process, and ensuring that deadlines are met and tasks are completed
• Oversees the electronic backup process monthly
• Reviews, analyzes, and resolves errors in invoices and other materials to ensure compliance with all necessary regulations; reviews invoices before sending to PMUs for review
• Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with the project contracts
• Trains and assists PMU with monthly invoice review
• Interprets and clarifies policies and procedures to project management as related to invoicing
• Sets up new projects in D365 for billing
• Sets up new contract budgets, modifications in D365; maintains rate tables in D365
• Monitors contract budgets and obligated amounts. Follows up with PMU
• Reviews project contracts for rate changes/compliance
• Sets up and maintains FDR, CDR, CST rates. Follows up with PMU
• Oversees WIP monthly
• Sets up new billable/non billable project codes in D365
• Oversees maintenance of contract backlog report
• Participates in the development of the department’s strategic plans, training materials and tools
• Supervises, develops, and evaluates assigned staff. Ensures that staff receives regular constructive performance feedback, prompt resolution of problems, and time and opportunity to grow professionally
• Facilitates meetings, and is responsible for developing agendas to achieve stated group goals, documenting progress, agreements, and issues and providing follow up assistance to groups
• Defines team roles and responsibilities clearly and concisely, promotes strategies for effective teamwork and leadership development, and cultivates collaborative working relationships across the company
• Performs other finance related duties as appropriate

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties.

• Bachelor’s degree or equivalent experience required
• Minimum three years of accounting experience required
• Management and experience with USAID/government regulations preferred
• Experience with SQL-based accounting software and demonstrated ability to learn and operate new systems in a short period
• Experience with A/P, G/L, and client invoicing
• Prior experience with Accounting software, D365 preferred
• Ability to solve technical, managerial or operational problems and evaluate options based on relevant information, resources, well-rounded experience, and knowledge
• Experience living or working in developing countries preferred
• Demonstrated ability to communicate clearly and concisely, both orally and in writing, and lead presentations, training courses, and effective meetings
• Strong knowledge of MS Office applications
• Ability to work both independently and as part of a team
• Strong organizational and work prioritization skills and attention to detail
• Supervisory experience preferred
• Demonstrated leadership, versatility and integrity

Apply by November 19, 2023. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

The Salary Range for this position is expected to be: $68,560 - $85,700.

An employee’s pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.

Overtime exemption status may change due to state regulatory requirements.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit https://chemonics.com/life-at-chemonics/our-benefits/ to find out more about the benefits this position is eligible for.

About the Organization

Founded in 1975, Chemonics is an international development consulting firm. In more than 70 countries around the globe, our network of 5,000 specialists share a simple belief: that the challenges we face today are best solved through the right partnerships — sharing knowledge, expertise, and experience to deliver results. As part of our culture and values, Chemonics is proud to be named a “Best Place to Work” in the Human Rights campaign Foundation’s 2021 Corporate Equality Index. Where Chemonics works, development works. Follow us on Facebook and Twitter or visit us at www.chemonics.com.