KATALIS / Project Officer (Communication)

Job Description

Please refer to our new website www.cddid.com and click on Careers to access further details on the role.

About Cardno
We are a global provider of integrated professional services which enrich the physical and social environment for the communities in which we live and work. Our team of multidisciplinary specialists has more than 70 years’ experience in designing, developing, and delivering sustainable projects and community advancement programs.

Cardno ID (International Development) has extensive experience managing a number of donor-funded programs in the Asia Pacific region. We engage in international development as a holistic, multidisciplinary, and integrated process. Strengthened by our geographic and market diversity, we are committed to providing innovative and integrated solutions that create opportunities for significant, lasting change in emerging economies. Collaborating with multilateral and bilateral donors, private clients, governments, and communities to develop sustainable solutions to complex challenges, we work with local counterparts to achieve meaningful impact.

Overview of the Role:
The Project Officer (PO) will assist the Communications Adviser to ensure that all communications activities (design, logistics, contract management and administration) are being implemented in a professional and timely manner. In coordination with relevant IA-CEPA ECP Katalis team members, the PO will arrange meetings in liaison with counterpart agencies and partners and provide project and events management support. S/he will also be involved in developing activity designs, contractual management of sub-contracted partners or specialists, and monitoring activity and budget implementation. S/he will be expected to undertake basic research tasks. Key skills required include research, note-taking, minutes, contract and budget management, organisation of workshops, liaison and relationship management with counterparts, data input and analysis, highly developed communications skills, project management abilities


About the Program:
The Governments of Indonesia and Australia have entered into the Indonesia-Australia Comprehensive Economic Partnership Agreement (IA-CEPA), creating a framework to unlock the vast potential of the bilateral economic relationship. To support this ambition, the IA-CEPA includes a new program – Katalis. Katalis’s goal is to maximise the benefits of IA-CEPA, support trade and investment, improve market access, and promote inclusive economic growth in Indonesia. The primary objective is to ensure the efficient and effective implementation of IA-CEPA to increase two-way trade and investment that is broad based and inclusive.

Through a “Collaborative Hub”, Katalis will leverage existing Australian investments in Indonesia by working in partnership with other DFAT Programs, the whole government partners such as Austrade, and other sectoral partners, to deliver new activities.

Katalis combines sound trade and development practice by supporting Indonesia to maximise the benefits of IA-CEPA, addressing regulatory challenges (through technical assistance), while resourcing innovative industry engagement in sectors of mutual interest, such as agriculture; and by investing in standards, skills, and private sector development in new areas (such as digital services and advanced manufacturing).

About the Role:
The Project Officer (Communication) will report to Katalis Communication Adviser. The role is based in Jakarta- Indonesia.

Responsibilities and duties:
Under the leadership of the Communications Adviser the Project Officer (Communications) will be responsible for the following:

Activity Design and Work Plan Development

• Participate in the development of activity designs (background, scope and outcomes proposed) for the assigned technical area.
• Undertake basic research into key aspects of activity designs as directed by the Communications Adviser.

Contract Management

• Work with the Communications Adviser in the development of TORs for specialists or firms sub-contracted to undertake work in the assigned technical area.
• Work with Katalis’s operations work unit on the development of tender documents and tender assessment panel related to relevant procurements.

Monitoring Activity and Budget Implementation

• Assist in developing and overseeing the budgets for all activities, workshops or seminars that form part of approved activities in the assigned technical area.
• Ensure that the budgets are developed and updated in line with relevant Katalis and Cardno Guidelines.

Stakeholder engagement and communications

• Assist the Communication team in preparing communications content about activities and developments for internal reporting and for the Katalis Communications Adviser to share and promote with external audiences.
• Asist in drafts briefing packages and undertakes a wide range of other writing assignments including talking points and key messages related to Katalis external promotions and socialisation or events in which Katalis is participating.

Logistics and administration support to Katalis communication activities

• Organise meetings in accordance with requirements and within designated time, including: prepare agendas and minutes (records of discussion) for the participants as required. Prepare meeting papers and dispatch to participants within appropriate timelines
• Draft accurate minutes of meetings in a timely fashion.

Coordinate translators & interpreters

• Coordinate with the translators/interpreters in the translation of documents or with their assistance in translating/interpretation at meetings.
• Undertake direct translations using web-translation tools as guided

Review Reports

• Review reports and other documents prepared by contracted specialists and subcontractors to ensure they comply with Katalis documentation standards (including Style Manual), GESI and MEL requirements, and address the core requirements of their TOR/Scope of Services and are delivered on time.

Work may require long and flexible hours as needed, travel is based on the need.

To access the Terms of Reference detailing the role, responsibilities and selection criteria for this position, please copy and paste this link into a web browser: https://www.cddid.com/wp-content/uploads/2022/06/TOR-Project-Officer-Comms-_FINAL-1.pdf

About You:
The candidate will possess strong qualifications and experience as follows:

• Bachelor’s degree and relevant practice-based experience in organizational development. Communications, media, business, and international relations experience desirable.
• At least 3 years experience in a similar role.
• Good knowledge of national media across traditional and digital platforms with an established network of media contacts;
• Good writing skills with a good track record of producing different type of high-quality media outputs, including press releases and editorial page
• Experience in developing and implementing successful media strategies and campaigns
• A willingness to travel throughout the Indonesia region;
• Demonstrated ability to conduct research and analysis.
• Proven project/activity management track record
• Willingness to undertake administrative support functions (e.g., organization of workshops, meetings, materials, and products)
• Excellent interpersonal skills (constructive attitude, positive thinking, practical problem solving and ability to adapt with team members and stakeholders) including networking and relationship skills and communication skills (both verbal and written in Bahasa Indonesia and English)
• Knowledge of graphic design software and experience in developing content (including infographics and visual content for printed and online platforms) is an advantage.

How to Apply?

We welcome your interest in joining the IA-CEPA ECP Katalis team. Please click ‘apply’ and submit your CV including a cover letter that addresses the selection criteria (no more than three pages). Kindly note that applications that do not include a cover letter addressing the key selection criteria will not be considered. Only shortlisted applicants will be contacted.

Cardno provides equal employment opportunities. We welcome and encourage applications from people of all backgrounds and abilities.

Applications must be submitted by 5pm Jakarta time, 21 June 2022

About the Organization

Cardno is committed to Safety and the Prevention of Sexual Abuse, Exploitation and Harassment (PSEAH), Child Protection, Fraud and Bribery prevention. We want to engage with the right people to deliver our client programs. As part of our approach, you will be subjected to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All Cardno staff receive safety, compliance and safeguards training and are responsible for contributing to a safer working culture.