Payroll Compliance Specialist

Job Description

Chemonics International is seeking a Payroll Compliance Specialist. The Payroll Compliance Specialist assumes a pivotal position in Finance and Administration department by working closely with the Payroll Compliance Senior Manager to ensure adequate procedures are in place to comply with all U.S. federal, state, and local payer regulations. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities:

• Collaborate with the Payroll Compliance Manager, Finance, and Human Resources teams to use the capabilities of the payroll system to support strategic decisions, financial analyses, and other related special projects as needed
• Input semi-monthly and monthly payroll and new hires on a timely basis (ex: new hire information, withholding changes, corrections to pay information, retroactive pay and tax corrections, creating W-2c forms, 1099 forms, unemployment filings, working closely with ADP support teams). Maintains payroll files with employee documentation
• Work proactively with the Payroll Compliance Senior Manager to improve the payroll-related functions of the organization, rethinking existing strategies, processes, or structures, when necessary
• Advise on domestic and international tax compliance issues, tax treatments of dual-national staff, help to develop tax differential models, provide general tax information to projects and staff
• Act as a key liaison for employee questions. Research and respond to a variety of employee questions in a timely manner, with an emphasis on educating employees on compliance issues
• Maintain skill set through continuing education and personal self-development, including working knowledge of statues that may impact payroll (such as FLSA, travel and relocation regulations, etc.) and knowledge of best practice/emerging developments across the payroll, tax, and time-keeping landscapes
• Collaborate with cross-functional teams to draft procedures for teleworkers, dual nationals, and other payroll compliance matters; as well as examine and analyze payroll and tax procedures within ADP
• Research federal, state, and local laws to keep abreast of changing legislation regarding wage garnishments, earnings & tax compliance, and other matters
• Perform other duties as assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree required or equivalent work experience
• Minimum 3 years’ professional experience in payroll and payroll-related endeavors
• Demonstrated knowledge of United States local, state, and federal payroll tax laws, regulations, and compliance requirements; experience working with expatriates and third country nationals strongly preferred
• Knowledge of USAID’s operations, rules, and regulations preferred
• Ability to solve technical, managerial, or operational problems and evaluate options based on relevant information, resources, well-rounded experience, and knowledge
• Ability to make strategic decisions, including developing long and short-term improvements in processes and systems
• Strong knowledge and experience operating human resource management systems (HRMS); ADP systems knowledge preferred
• Willingness to work overseas for up to 4-8 weeks per year and to consider long-term overseas assignments
• Demonstrated ability to communicate clearly and concisely, both orally and in writing, and lead presentations, training courses, and effective meetings
• Strong knowledge of MS Office applications; proficiency in Excel required
• Ability to work both independently and as part of a team
• Attention to detail and strong organizational and work prioritization skills
• Supervisory experience preferred
• Demonstrated leadership, versatility, and integrity
  

Apply by November 27, 2023. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

The Salary Range for this position is expected to be: $68,560 - $85,700.

An employee’s pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.

Overtime exemption status may change due to state regulatory requirements.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit https://chemonics.com/life-at-chemonics/our-benefits/ to find out more about the benefits this position is eligible for.

About the Organization

Founded in 1975, Chemonics is an international development consulting firm. In more than 70 countries around the globe, our network of 5,000 specialists share a simple belief: that the challenges we face today are best solved through the right partnerships — sharing knowledge, expertise, and experience to deliver results. As part of our culture and values, Chemonics is proud to be named a “Best Place to Work” in the Human Rights campaign Foundation’s 2021 Corporate Equality Index. Where Chemonics works, development works. Follow us on Facebook and Twitter or visit us at www.chemonics.com.