Procurement Officer

Job Description

Dutystation: Amman, Jordan

Functional responsibilities

Under the guidance and direct supervision of the Procurement & Supply Chain Specialist, who reports to the Head of Support Services, the Procurement Officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money.

Maintaining the highest degree of personal and professional ethics, the Procurement Officert maintains a collaborative, client-focused, quality and results-oriented approach in the Business Unit.


Summary of Key Functions:

1. Implementation of operational procurement strategies

2. Management of procurement processes

3. Implementation of sourcing strategy and e-procurement tools

4. Team Management

5. Knowledge Building and Knowledge Sharing

1) Implements key aspects of operational procurement strategies focusing on the achievement of the following results:

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies, and strategies; implementation of effective internal control, proper design and functioning of a client-oriented procurement management system; and

• Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2) Provides technical support and guidance to procurement processes of the Business Unit, focusing on the achievement of the following results:

• Timely and duly prepared elements of procurement plans and monitoring of their implementation;

• Guidelines followed on embedding sustainability along the procurement process;

• Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulations;

• Preparation of submissions to the Contract and Property Committees (CPCs);

• Review and verify all submissions to LCPC and HQCPC;

• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment;

• Advice, remedial actions, or solutions to Project Managers on procurement issues;

• Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures; and

• Synthesize lessons learned and best practices in Procurement.

3) Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers;

• Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

4) Team Management

• Facilitate the engagement and provision of high-quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development;

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

5) Knowledge Building and Knowledge Sharing

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics;

• Contribute to Procurement knowledge networks and communities of practice by providing a collaborative synthesis of lessons learned and dissemination of best practices in human resources management;

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize them productively.

Education/Experience/Language requirements

Education:

• Advanced Degree or equivalent preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required.

• A first-level university degree in combination with two (2) years experience at the international level in Procurement Management, Business Administration, Public Administration, or a related field may be accepted in lieu of the Advanced university degree.

• For those who do not have a degree in Procurement of Supply Chain Management, the Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.

• Knowledge of UN/UNDP/UNOPS Procurement Rules and Regulations is a distinct advantage.

Experience:

• Two (2) years of graduate-level experience in Procurement or Supply Chain Management is required.

• Experience in working with a range of stakeholders in developing countries is desirable.

Language Requirements:

• Fluency in English and Arabic is required.

• Knowledge of another official UNOPS language is an asset.

About the Organization

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.