Dutystation: Multiple
Functional responsibilities
Reporting to the Procurement Specialist (Procurement Assurance team), the incumbent will contribute to the assurance of UNOPS procurement operations, undertake procurement analytics projects, and further develop procurement data literacy within the organization.
Tasks include, but are not limited to:
1. Procurement oversight improvement
Helping find the root causes of underperformance and non-compliance, as well as opportunities for improvement of policies, processes and systems, in collaboration with various HQ and field stakeholders
Enhancing procurement strategy development and planning processes within UNOPS, including providing inputs to procurement strategies and further systematization of the Corporate Procurement Plan process, in collaboration with field stakeholders.
Assisting with bi-annual procurement reviews, focusing on performance against KPIs, compliance, risk, and sustainability, and helping make recommendations for improvement
Contributing statistics and insights to assist the development of policies, guidelines, reports and presentations on procurement operations within UNOPS, including sustainable procurement
Supporting activities to improve transparency in UNOPS procurement processes and other corporate transformation initiatives.
2. Procurement data analytics
Analyzing complex and connected data, testing hypotheses, identifying patterns and trends, proposing recommendations and deriving statistics and insights related to procurement. This includes procurement plans, spending information, vendor data, sustainability indicators (including emissions), contract compliance data and benchmarking
Proposing designs, developing, testing, implementing, maintaining and documenting procurement data tools, including dashboards and reports, including conducting rigorous data quality checks.
Producing regular, periodic and ad hoc data reports to support procurement assurance, including in the context of internal and external audits and in collaborative initiatives with other UN agencies.
Coordinating the production of key procurement publications, for example, the UNOPS Purchase for Impact Report, Annual Statistical Report on UN Procurement (www.ungm.org/asr) or the report on Joint Procurement Activities and others as required, including through project coordination, data analysis and content writing.
Other related technical and analysis support as required.
3. Procurement data literacy and capacity development
Supporting the development and delivery of capability development programs and documentation for internal users on data tools, including in their use and ongoing maintenance - including group and 1-to-1 training, tutorials, guidance materials etc
Organizing, facilitating and/or delivering training and presentations for UNOPS personnel and occasionally external stakeholders (e.g. UN colleagues, suppliers)
Implementing knowledge management, communications and training campaigns in various formats, including in-person, remotely/online or via missions in UNOPS country offices
Fostering collaborative dialogue across key focal points in the regions/ country offices to facilitate continuous improvements
Education/Experience/Language requirements
Education
Advanced Degree (Master’s degree or equivalent) is required, preferably related either to the subject matter area (i.e. procurement, supply chain) and/or data analysis component (e.g. in the field of Statistics, Mathematics, Data Science, Computer Science, Information Systems, Engineering, Business Analytics, Business Administration, Economics or equivalent).
University degree (bachelors/first level) in related fields with additional 2 years of relevant working experience (total: 4 years) may be considered in lieu of a Master’s degree.
Additional industry certifications (e.g. CIPS certification) will be considered as an advantage.
Professional experience and skills
Candidates must have a minimum of 2 years of professional relevant experience, with a focus on some of the following aspects:
Analysing, evaluating and reporting data and/or statistics related to procurement and/or project management
Data communication and visualisation through a variety of media - such as presentations, training, reports, dashboards
Advanced expertise in spreadsheet tools, i.e., Google Sheets or Microsoft Excel is required. Candidates must have experience using some of the following: advanced lookup formulas, data validation, pivot charts and tables, among others.
Experience applying data analytics to measure and facilitate improvements is an asset.
Knowledge of public procurement and reporting practices, particularly those related to UNOPS and the UN, is highly desirable.
Experience in procurement operations, including planning and strategy development is an asset.
Knowledge of goods and services procurement relevant to UNOPS activities is an asset.
Building dashboards in Google Data Studio or an equivalent dashboard platform (e.g. Tableau, PowerBI) is an asset.
SQL coding (our team uses Google Cloud Platform (GCP) including Big Query) is an asset.
It is highly recommended to submit a concise cover letter outlining how you consider your education and experience align with the requirements of the role. Applicants will need to correctly answer a related screening question in the application form to be considered. Eligible candidates may be invited to submit an assessment related to the required skills.
Language skills
Fluency in written and oral English is a requirement
Knowledge of French or Spanish is an advantage
TOGETHER, WE BUILD THE FUTURE
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.
Our mission is to help people build better lives and countries achieve peace and sustainable development.
We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
