Project Management Support - Analyst (Grant)

Job Description

Dutystation: Home based

Functional responsibilities

Summary of Functions/Key results area:

• Grant Management
• Due Diligence Assessment and Capacity Building
• Documentation
• Programme Management Support (Finance)

Grant Management

• Prepare grant awards requests, draft grant agreements and subsequent amendments, using the approved templates, ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations;

• Review grant budgets submitted by implementing partners, verify their consistency with prevailing market rate; assist in discussion/negotiation of costs/fees as required; provide critical feedback to the implementing partners.

• Ensure that reporting requirements are adhered to and liaise closely on any delays or difficulties;

• Highlight risks and delays to the supervisor as appropriate

• Review financial reports and inform the project focal points or the supervisor of the findings;

• Work closely with the Finance/Project Team on changes in the grant values, update on payment schedules for cash flow planning, and keep an updated grant finance database.

• Review payment requests and ensure payments are processed based upon the grant agreement and agreed payment schedules;

• Communicate with and provide analytical support to implementing partners on grant-related and financial matters.

• Resolve routine operational and process issues related to grant management, and refer complex issues to the supervisor with recommendations for courses of action;

• Ensure operational and financial closure of grants in line with requirements;

• Contribute to the coordination and follow up on the audits of Implementing Partners as may be required;

• Improve efficiency and effectiveness of processes and procedures wherever possible, reducing burden on partners in line with localization principles.

• Work creatively to find solutions that are acceptable under the UNOPS procedures and well adapted to the reality of partners on the ground and principles of localisation.

Due Diligence Assessment and Capacity Building

• Implement supportive and inclusive Due Diligence Assessments (DDA) on all new implementing partners, liaising with other UN Agencies wherever possible to reduce partner burden. Develop comprehensive assessment reports based on DDA

• Capacity Assessments: Compiling, organization and quality assuring and analyzing results from UNOPS’s Capacity Assessment of Implementing Partners Requirements, including the implementation of the Implementing Partner Protocol on Protection of Sexual Exploitation and Abuse.

• Participate in Financial Monitoring Visits/ Spot checks aimed at managing risks and improving the implementing partners’ capacity as required.

• Work with implementing partners to develop improvement plans and support their implementation, including ensuring available financial resources. Ensure completion of any follow-up actions in assessment reports.

• Actively liaise with other grants teams to align to the extent possible IP capacity development efforts, as well as streamlining and harmonizing practices and tools within UNOPS.

• Contribute to the overall knowledge sharing and collaboration within UNOPS on grant management, due diligence assessment and improvement plans.

Documentation

• Monitor information related to contractual arrangements – on audits, inventories, utilization and all such elements in the contracts and grants.

• Ensure that all records are collected and maintained, both hard copies and electronic copies, for easy reference and retrieval.

Programme Management Support (Finance)

• Support in the preparation of programme/ fund financial updates and reports

• Support in review and reconciliation of programme/fund financial data, and keeping up-to-date budget and financial data in the ERP system

Impact of Results

• The effective and successful achievement of results by the Project Management Analyst (Grants) directly will impact the efficient management of resources entrusted to UNOPS by donors. It enhances the organization’s financial and programme performance, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.

Monitoring and Progress Controls

• Review of mid-year and final financial reports submitted by grantees

• Communication with grantees on grant reporting reviews - where required, proposals for corrective actions are communicated, and feedback is filed

• Electronic filing of grantee financial reports

• Highlight risks and issues to the supervisor and record these in the portal.

• Facilitate reporting to the partner.

Education/Experience/Language requirements

• A Bachelors Degree in Finance, Accounting, Management, Business Administration, Public Administration, Economics, Project Management or equivalent is required.
• A Master’s degree, preferably in Finance, Accounting, Management, Business Administration, Public Administration, Economics, Project Management is an asset and may be accepted in lieu of respective years of experience.

• A minimum of two (2) years of experience in grant management is required
• Supporting grantees/implementing partners through the grant process is required.
• Stakeholder capacity assessment and/or capacity building is required.
• Conducting training and developing training resources is required.
• Experience in managing, analyzing and reporting data is required.
• Previous work experience in grant management within the UN system, Foundations, NGOs or International Donors is required.

• Knowledge and understanding of UN Rules and Regulations is an asset.
• Experience in multi-donor or multi-agency grants and projects is an asset.
• Experience working with civil society and community-based organizations is an asset.
• Experience working in fragile states and/or humanitarian contexts is strongly preferred.
• Experience with Google Workspace (G Suite) is an asset.

• Fluency in written and oral English is required.
• Knowledge of a second UN working language, such as French, Spanish and Arabic, is highly desirable.

About the Organization

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.