Program Management Unit (PMU) Manager

Job Description

PSI South Sudan PMU Manager

Department: Program Management Unit (PMU)

Based in: Juba

Up to 20% of travel around South Sudan

Reports to: Reports to PMU Director

Who we are

We’re Population Services International (PSI) South Sudan, one of the East African Region’s leading non-profit social marketing organization. We work to ensure that people of South Sudan have access to health care products.

There over 100 “PSI’ers” in South Sudan. We are a diverse group of professionals with wide ranging backgrounds in law, marketing, public health with a mix of non-profit and profit sector experience. Regardless of our background, we bring a common passion and commitment to go beyond the call of duty to serve the people of South Sudan.

PSI began operations in Southern Sudan in January 2005, distributing Long-Lasting Insecticide-Treated Nets (LLIN) through the commercial sector and implementing behavior change communication on HIV/AIDS. Over the years, PSI has continued its presence and expanded operations to include a comprehensive hygiene, sanitation and safe water program.

In 2009, PSI started a Home Management of Malaria (HMM) program for children under five years old. Since then, HMM has evolved into a broader Integrated Community Case Management (ICCM) program with the addition of pneumonia, diarrhea and acute severe malnutrition interventions.

Join us!

Join our experienced, dynamic & diverse team of local and international staffers united with our common goal to serve the youngest nation in Africa.

In South Sudan, PSI is the prime recipient for Global Fund and DFID grants. We manage our program through other NGOs who are sub-recipients (SRs) of the grant and help us administer the program in South Sudan. You will play an integral part in the Program Management Unit to provide oversight and work closely with our SRs and stakeholders, including the MOH.

We are looking for an experienced Program Manager to manage our portfolio. This individual will lead PSI’s Program Management Unit (PMU) and supervise a team of 8 staff. Together these programs represent a consortium of 6 NGOs as well as the Ministry of Health and the National Malaria Control Program (NMCP), South Sudan.

Program activities include country-wide distribution of long lasting insecticide treated nets and integrated community case management (iCCM) of childhood illnesses.

We pride ourselves in providing outstanding service to our internal and external partners, so an outgoing personality, strong collaborative spirit and dedication to team work is a prerequisite and a key success factor.

The incumbent will be required to travel to implementation sites for the purpose of monitoring the project activities.

The Program Manager needs significant leadership, management and international development experience, a demonstrated track record in successfully managing large donor funded projects, a commitment to capacity building, and experience in successfully implementing international health programs focusing on health systems strengthening and malaria prevention and treatment.

Your contribution

Manage the Grant and ensure performance targets are met

• Provide overall oversight of the Global Fund and DFID projects, including planning, budgeting and forecasting, implementation, reporting, and supervision of the PMU management team.
• Serve as the lead liaison between all partners, including but not limited to the National Malaria Control Program (NMCP), the Ministry of Health (MOH), partner NGOs, sub-recipients, the Local Fund Agent, the Global Fund Secretariat and DFID.
• Monitor and ensure the efficiency and effectiveness of all project activities and partners’ efforts to assure quality of service provision and alignment of priorities, including sub-grant management, financial and programmatic oversight, administration and procurement, and regular on-site supervision visits.
• Serve as the focal point for engaging in policy dialogue with the MOH and donors on key issues relevant to service delivery in South Sudan, including participation in key national working groups.
• Lead quarterly work planning meetings with SRs.
• Oversee sub-award monitoring and capacity building plans and work with PMU team members to follow up on outstanding issues.
• Coordinate sub-award workshops and training orientations on aspects of the project including M&E, terms and conditions, financial and programmatic reporting.
• Ensure PMU responsibilities matrix is respected and updated as necessary

Track, Evaluate and Improve Partners Performance

• Conduct quarterly review of partners’ programmatic reports for accuracy and provide recommendations to improve performance and follow through to ensure recommendations are implemented.
• Manage quarterly field supervision visits and data quality assessments of partners to verify reported results using disaggregated DHIS data and paper based tools.
• Verify SRs requests for Global Fund and DFID health commodities against their performance framework targets, stock reports and supervise the allocation of commodities, reporting tools and supporting equipment to the SRs.
• Help partners improve supply chain management, commodity tracking and ensure adequate warehousing arrangement.
• Work closely with the Program Manger and Finance and Compliance Manager to prepare variance analysis for the quarterly/bi-annual/annual final reports to Global Fund and DFID.
• Lead preparation of high-quality periodic reporting, including risk mitigation plans, to the Global Fund and DFID, ensuring accuracy of programmatic and financial reports prior to submission to the Country Representative for approval
• Take lead role in the orientation of SRs on grant documents (logical framework, work plan and proposal) for the phase II of the DFID ICCM grant expected to start in July 2016.

Manage and Mentor

• Oversee and mentor a group of eight professionals in the unit
• Supervise M&E Manager, Finance & Compliance manager and Program Coordinator.
• Work with the Ministry of Health to build the capacity of National Malaria Program Staff.

Collaborate with Partners and Stakeholders

• Be an active participant and advocate in relevant Working Groups.
• Partner with National Malaria Control Program and Technical Working Group to oversee National Malaria Indicator Survey from concept development to reporting of results.
• Support the coordination and delivery of studies (Vector Susceptibility Study and Therapeutic Efficacy Study) led by the WHO and National Malaria Control Program.
• Work closely with Business Operations to build capacity and transition commodity planning, warehousing and logistics to MOH.
• Coordinate effectively with PSI South Sudan Business Operations, Procurement, Finance, and PSI HQ team and Supply Chain department in Washington DC.

Perform any other related duties that may be assigned by the immediate supervisor.

Our needs

• Master’s degree (preferably in Business or Public Health) from a well-recognized institution
• Ten years of experience in private or public sector enterprises, including demonstrated success in leadership and management of large international development projects.
• At least 2 years managing complex projects in a developing country, Africa experience preferred.
• At least 4 years of group supervisory experience.
• Exceptional managerial experience, preferably managing complex public health sector activities involving coordination with multiple stakeholders.
• Demonstrated experience in developing and managing relationships with donors and governments
• Familiarity with Global Fund and DFID processes and procedures preferred
• Technical knowledge of health delivery systems in the public sector as well as solid understanding of malaria and child health related issues strongly preferred
• Ability to effectively engage with other partners and government institutions.
• Demonstrated ability and motivation to build local staff capacity and train others.
• Superior communications skills, verbal and written, including the ability to engage effectively with staff at all levels.
• Fluency in spoken and written English.

To succeed in this role you must be self-motivated, have a strong sense of accountability and be able to deliver results on time.

STATUS:

• Exempt
• Level 6

Note: This is an unaccompanied Post

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

About the Organization

About PSI: PSI is a leading global health organization with programs targeting malaria, child survival, HIV and reproductive health. Working in partnership within the public and private sectors, and harnessing the power of the markets, PSI provides life-saving products, clinical services and behavior change communications that empower the world's most vulnerable populations, in over 65 countries to lead healthier lives. Over 150 staff in the Washington D.C headquarters, 100 overseas expatriate staff and almost 8,000 local staff work to execute PSI’s critical and innovative programs worldwide. Health Impact and Donors: PSI has a unique focus on measurable health impact much like successful corporations measure profitability. Measuring the results of PSI’s health interventions isn’t as simple as counting lives saved. PSI employs an entire team of researchers to continuously evaluate PSI performance against evidence-based objectives and verifiable indicators. Such strict measurement of PSI performance is what sets the organization apart from others in the field and feeds into the design of innovative, targeted and cost-effective interventions. By utilizing the DALY (Disability Adjusted Life Year) system, PSI estimates that in 2009 alone, its programs directly prevented more than 156,000 HIV infections, 2.6 million unintended pregnancies, almost 150,000 deaths from malaria and diarrhea and 19 million malaria episodes. In addition, roughly 25,000 patients were treated for TB. With a focus on decentralized management and local experts, innovative programs and successful benchmarking, PSI is proud of its long term commitment to serve those most in need. PSI is supported by several major donors including: governments of the United States, United Kingdom, Germany and the Netherlands; the Global Fund, various United Nations agencies, private foundations, corporations and individuals. Areas of PSI focus: HIV: PSI has HIV programs in over 60 countries around the world. Interventions, which include social marketing of HIV products and services and targeted HIV communications, are based upon a commitment to produce measurable health impact and an emphasis upon rigorous research and evaluation. Although condom social marketing and targeted communications remain the cornerstones of PSI's work to address the HIV pandemic, country programs also implement an increasingly comprehensive range of interventions in response to the changing needs of specific country contexts and populations. PSI is increasingly implementing innovations such as male circumcision services and targeted communications for concurrent sexual partnerships and injection drug use interventions. TB: Tuberculosis (TB) is a curable and preventable illness, yet it remains a major cause of death worldwide. It is one of the biggest killers of women of reproductive age and the most common cause of death among people living with HIV/AIDS. PSI provides a variety of innovative TB and TB/HIV-related services, engaging private providers in diagnosis and treatment and integrating HIV counseling and testing with TB services. It also creates innovative behavior change communications campaigns to increase awareness of TB and TB/HIV and to promote healthy behaviors. Child Survival: Vulnerable children are one of PSI’s most important target groups. According to the WHO, nearly 10 million children under the age of five die each year – more than 1,000 every hour. Tragically, about two-thirds of child deaths are preventable through practical, low-cost interventions. PSI works to improve child survival by helping developing countries address water-borne diseases such as diarrhea, malaria, pneumonia and HIV with prevention and treatment education and products. PSI’s child survival programs improve the health and save the lives of children under five in more than 30 countries. Reproductive Health: In over 30 countries throughout the world PSI empowers women and couples to lead healthier lives by providing access to innovative family planning and maternal health products and services. Every year, there are more than 60 million unintended pregnancies and more than 500,000 women die from pregnancy-related causes. In 2008 alone, PSI prevented an estimated 3.1 million unintended pregnancies and 15,000 maternal deaths, and enabled millions of couples to plan their families. Over the past three decades, PSI has expanded the contraceptive methods in its portfolio from male condoms and oral contraceptives to include injectable contraceptives, intrauterine contraceptive devices (IUD), emergency contraception pills, implants, female condoms, voluntary sterilization, and fertility awareness methods such as the Standard Days Method using Cyclebeads®. PSI’s RH platform has also grown to address maternal mortality through the prevention of post-partum hemorrhage and sepsis, and the prevention of unsafe abortion. Clean Water: Access to clean water is a challenge in almost all of the countries PSI operates in. Increasing awareness of water borne diseases and accessibility to treated water are a core part of PSI’s efforts across its health areas. PSI and its many partners are working together to promote the Safe Water System, a water quality intervention that employs proven, easy-to-use and inexpensive solutions such as household water treatment appropriate for the developing world. Household water treatment and safe storage ensures that each sip of water is safe to drink. Household water treatment can be adopted quickly, inexpensively, at national scale in both development and emergency situations, making an immediate difference on the lives of those who rely on transporting to and storing water in their homes. Malaria: PSI provides malaria control support to national Ministries of Health in over 30 countries worldwide. PSI tailors its malaria control programs to the unique environment in each country and the needs outlined by the Ministry of Health to achieve the Abuja Targets and MDGs. PSI’s malaria control programs include delivery of insecticide treated mosquito nets, pre-packaged malaria treatment, behavior change communications and operational research.