Job Description
This is an excellent opportunity to contribute to the improvement of the health sector in Ethiopia by providing essential administrative and program support. The position offers exposure to high-profile projects, collaboration with key stakeholders, and professional development opportunities within a dynamic and impactful environment.
This position operates within the Project Management Unit (PMU) established by UNOPS to support the Ministry of Health in the implementation of the Health Sector Transformation Plan (HSTP-II). The role is crucial for providing administrative and program support to ensure the effective coordination and execution of project activities, contributing to the strategic priorities of the health sector in Ethiopia.
Assistant will provide clerical assistance to the implementation of HSTP-II by providing administrative assistance to the project with the office of the Minister teams, and offices of the MOH which are responsible for implementing selected priorities of the plan. The role will provide program assistance including, but not limited to, assistance with planning, reporting, communication, and organization of program activities.
1. Administrative Support
- Support the Office of the Minister with administrative requirements for the project.
- Assist with resolving administrative problems, coordinating activities, and analyzing data in regards to administrative tasks.
- Provide support with travel management, including booking, coordinating and arranging hotels, settling visas, work permits, and residence cards and liaising with travel colleagues in UNOPS.
- Assist in correspondence: tend to calls, draft messages, and help provide information and administrative support when needed for the programme colleagues.
- Assist with providing reminders to colleagues on specific administrative milestones, such as performance evaluations and timely performance feedback to personnel.
2. Program Support
- Assist teams and executive offices in the preparation of budgeted annual plans and reports for their respective programs.
- Assist with the follow up and timely update on work results of executive offices under Office of the Minister, including work plans, reports as well as action items assigned to executive offices.
- Support with weekly scheduling for the project and the office of the minister to work in an aligned manner.
- Being a point of contact for programme personnel and external stakeholders such as the office of the Minister, to gather and liaise with specialist colleagues when needed.
3. Other Duties
- Perform other duties as assigned by the Project Manager and within the scope and objective of the role.
