Assets & Procurement Coordinator Vanuatu

Job Description

Program Background

Pacific Australia Skills is a significant Australian investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across the Pacific and Timor-Leste. Pacific Australia Skills builds on the achievements of 17 years of Australian Government support for skills and training in the Pacific.

About DT Global Asia Pacific

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see www.dt-global.com

The Role

The Assets and Procurement Coordinator will assist the Operations Manager with in-country operations and responsible for overseeing facilities, assets, ensuring proper usage and maintenance. They will hold responsibility for overseeing the Vanuatu country office asset management system, as well as providing support with the procurement processes to ensure compliance with program policies, DFAT requirements, and local laws. This role will maintain accurate records, ensure transparency and value for money, and contribute to effective logistics and operational support across the region.

Roles and Responsibilities

Procurement Coordination 

• Coordinate end-to-end procurement activities, including preparation of RFQs, tender documentation, evaluation selection, and contract administration. 
• Ensure all procurement activities comply with DFAT and program-specific policies, procedures, and thresholds. 
• Maintain an updated procurement tracker and regularly report procurement status to the Transition & Operations Lead and senior management where required. 
• Support the establishment of preferred supplier agreements where appropriate. 
• Provide procurement guidance and support to the country team.

Asset and Facilities Management 

• Assist the country operations manager with maintaining asset registers, including asset tagging, condition assessments, and inventory reconciliation. 
• Oversee asset movements, transfers, disposals, and handovers in line with program policies and donor requirements. 
• Conduct periodic physical verification and audits of assets across country offices. 
• Ensure asset documentation is complete, accurate, and stored appropriately for audit purposes. 
• Coordinate with local vendors on service and maintenance of Pacific Australia Skills assets, equipment and facilities. 
• Liaise with stakeholders and contractors for approved facility upgrades/renovations, equipment installations and repairs; or as otherwise directed by the Manager Operations and/or delegate. 
• Ensure all technical documentation and works undertaken comply with Workplace Health & Safety and building regulatory requirements. 
• Oversee day to day Pacific Australia Skills fleet management, ensure statutory compliance and manage vehicle booking system

Logistics and Administration 

• Support logistics arrangements for the procurement and distribution of goods and services across the Pacific region. 
• Liaise with freight providers, customs agents, and vendors to ensure timely delivery and clearance of goods. 
• Assist with contract administration and filing, including service agreements and leases. 
• Comply with finance procurement and associated administration procedures and assist with procedural reviews as needed. 
• Provide a high level of customer service for Pacific Australia Skills both internally and externally.

Selection Criteria

Essential Experience and Knowledge

· Tertiary qualifications in a relevant field with at least 5 years’ experience working in a facilities and asset management and/or procurement role.

· Demonstrated experience maintaining accurate registers, records, and documentation.

· Strong knowledge of procurement best practices, including sourcing, evaluation, and compliance frameworks.

· Proven ability in developing and maintaining systems to support facilities in a diverse organisation.

· Proficient in Microsoft Excel and relevant procurement/asset management systems.

· Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI) principals, Child Protection, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), prevention of human trafficking, environmental protection, anti-corruption and other DFAT safeguarding policies.

Click on the link or copy paste it to access the full Terms of Reference for this position: https://shorturl.at/PkoIs

HOW TO APPLY
Click the ‘Apply Now’ button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

APPLICATIONS CLOSE: 11:59pm Fiji time, Sunday 31 August 2025

Should this role be of interest, we encourage you to apply as soon as possible. All applications will be reviewed on a ‘rolling basis’. Kindly note only shortlisted applicants will be contacted.

DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.

More information