This position provides grants and financial management services to the portfolio of grants and contracts that are implemented by the Market and Business Approach (MBA) with some support to other related donor agreements and Unit budgets. This position will also provide similar services to awards and contracts managed by ILKA, Gender Justice and other units in PPL. The incumbent is responsible for ensuring effective and timely admininstration of donor agreements and sub-agreements through the award life cycle; developing an understanding of donor requirements and expectations for the agreement; ensuring compliance; and coordinating with country offices, program staff, and others throughout CARE and within partner organizations as appropriate.
The Grants and Finance Manager (GFM) is responsible for the initial preparation / review, negotiation, due diligence, monitoring and modifications of donor agreements (i.e. grants and contracts) as well as the submission of regular reports. In addition the incumbent is charged with closing out prime and sub-agreements. The GFM is responsible for monitoring financial reports and expenditures of current grants and contracts, and identifying trends associated with over/under expenditure and making recommendations to resolve these.
With priority focused on MBA opportunities (and others if time/capacity available), the incumbent will work with Fundraising & Marketing, Competitive Bids Unit (CBU) and Country Offices (CO) to develop budgets for new opportunities ensuring adequate cost recovery, accuracy, reasonableness prior to submission to the donor. The GFM will coordinate closely with the Award Management Systems Unit (AMS) during the pre-award phase to address potential exceptions imposed by the donor.
The GFM will provide logistical and procurement support to MBA and the other Teams as necessary. S/he will work closely with other GFMs within CARE USA HQ to ensure consistency in agreement administration and support sharing the work load when possible and appropriate. The GFM reports to the Market and Business Approach Business Manager, yet is also a member of the wider organizational grants and contracts management team supported by AMS.
- Pre-award key tasks
- Agreement negotiations and start up key tasks
- Agreement administration key tasks
- Program monitoring and reporting, financial management and reporting key tasks
- Award close-out key tasks
- Point of contact for assigned awards and coordination
- Perform other duties as assigned
- Bachelor’s degree in relevant discipline, science, business, social sciences, social development, international management, public health.
- 5 years experience working in the field of international development.
- Experience managing US Government grants/contracts administration and/or other bilateral/multilateral donor funding, private corporate, private foundations
- Strong analytical skills
- Effective inter-personnel and communications skills
- Flexible, creative and solution-orientated approach
- Preparation and review of agreements and contracts, and their administration
- Basic skills in accounting
- Strong skills in financial analysis and reporting
- Budget development/planning, data consolidation and budget monitoring
- Setting up administrative and financial systems for new projects and programs
- Understanding of audit requirements, ability to audit sub-grantees
- Computer skills (Spread sheets, Word processing, Power Point, and the Internet).
- Problem solving and training skills
- Strong team player, able to develop and maintain effective working relationships within a distributed and dynamic team, and with partner organizations.
- Must be fluent in English with skills in written communication and report writing
- Sensitive to cultural differences and the ability to work effectively across different cultural contexts
About the Organization
CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.
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