Job Description
Program Background
The Education Quality for Inclusive Prosperity (EQUIP) program is a critical component of Australia’s strategic partnership with the Philippines. It builds on over 30 years of investment by the Government of Australia into the Philippines’ education sector and supports the Marcos government’s commitment to improve the global competitiveness of the Philippine education and labour market. EQUIP reflects the collective interest of Australia and the Philippines to foster a robust and adaptive education system where learners and graduates can thrive in an increasingly digitalised economy.
The Role
The Procurement and Logistics Manager will provide a range of support across the Program’s procurement, logistics and administration processes as a key member of the Operations Team. Responsibilities will include procurement and logistics tasks assigned by the Operations Lead and other members of the Leadership Team to support program delivery.
Key Responsibilities
Procurement Management
- Facilitate the end-to-end procurement activities, including preparation of RFQs, tender documentation, evaluation selection, contract administration, and payment coordination.
- Develop the program Procurement Plan in alignment with the Annual Work Plan and provide regular updates in accordance with Commonwealth Procurement Rules and program Operations Manual. .
- Conduct market surveys, obtain official bids, and other needed documents from bidders in the market.
- Lead and facilitate the establishment of preferred supplier where appropriate.
- Establish and maintain sound working relationship with suppliers and create and maintain a supplier database.
- Support procurement processes and documentation for a range of expenses and activities, such as getting quotations, and generating purchase for the necessary approvals.
- Support the Team prior to events/activities, for example in procurement and preparation of workshop materials, supplies, print materials, as required, In some instances, support in checking or setting up the venue, liason with venue staff, assistance with running of the event on the day itself.
- Assist in the delivery of supplies, materials or equipment to staff and counterpart agencies.
- Support completion of due diligence requirement for vendors/ suppliers.
- Ensure all procurement activities comply with DFAT and program-specific policies, procedures, and thresholds.
- Support the Operations Lead in maintaining the procurement processes and systems, in accordance with Program manuals and policies, DFAT and DT Global policies and procedures, and relevant accounting standards.
- Support the application of fraud management across all procurement activities to ensure a zero-tolerance culture throughout the Program.
Logistics and Administration
- Maintain an updated procurement tracker and regularly report procurement status to the Operations Lead.
- Support logistics arrangements for the procurement and distribution of goods and services across the program implementation sites.
- Manage travel and logistics arrangements including liaising with travel and visa agents and obtaining quotes for venues and catering.
- Assist activities related to travel, e.g. preparation of Travel Authroization (TAs), calculation of per diems, preparation and /or review of expense reimbursement forms. Monitor and liaise payments with Program Finance and vendors/service providers to ensure all payments, program cash flow and budgeting information is accurate and current.
- Ensure compliance with EQUIP’s Procurement Guidelines and donor policies. Lead in maintaining complete, accurate, user-friendly and up to date procurement electronic filing systems, with documented and supported records of action (such as quotes, supplier evaluations, approvals) for audit or transaction sampling purposes. This includes record keeping of warranties.
- Support the application of fraud management across all financial activities to ensure a zero-tolerance culture throughout EQUIP.
- Maintain the Program Asset Register including asset tagging, condition assessments, and inventory reconciliation.
- Oversee asset movements, transfers, disposals, and handovers in line with program policies and donor requirements.
- Conduct periodic physical verification and audits of program assets.
- Support management of office supplies and stationery stock.
- Support the implementation and application of Gender Equality, Disability and Social Inclusion (GEDSI), safeguards, climate change, localisation, monitoring, evaluation, research, learning (MERL) and other cross cutting issues.
- Contribute to establishing fit-for-purpose procurement templates and processes for EQUIP.
- Assist with other operations tasks as requested by the Team Leader and Operations Lead
Click on the link or copy paste it to access the full Terms of Reference for this position: https://tinyurl.com/ye3ydx2p
About You
- Bachelor’s Degree in Business Administration, or a related field.
- Demonstrated extensive experience in a similar role.
- Extensive experience in procurement systems and processes in development programs.
- Demonstrated experience maintaining accurate registers, records, and documentation.
- Strong knowledge of procurement best practices, including sourcing, evaluation, and compliance frameworks.
- Understanding of the Commonwealth Procurement Rules
- Proficient in Microsoft Excel and relevant procurement/asset management systems.
- Excellent interpersonal and communication skills, with experience liaising with a range of partners, stakeholders and vendors.
- Excellent time management and organisational skills, with attention to detail and an ability to work independently to complete tasks.
Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI) principals, Child Protection, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), prevention of human trafficking, environmental protection, anti-corruption and other safeguarding policies.
Desirable experience and knowledge
- Previous experience on development programming, ideally working with government stakeholders.
- Previous experience working in a Department of Foreign Affairs and Trade (DFAT), Government of Australia funded development programs.
HOW TO APPLY
Click the ‘Apply Now’ button.
Please submit
1) Your CV
2) A cover letter addressing the selection criteria
APPLICATIONS CLOSE: 20th March 2026, Friday, 11:59 pm Manila Time
Should this role be of interest, we encourage you to apply as soon as possible. Kindly note only shortlisted applicants will be contacted.
DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.
About the Organization
About DT Global Asia Pacific
At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.
For more information, please see www.dt-global.com
