Traineeship: Projects Directorate - Coordination, Accountability and Procedures Division

Job Description

Job ID: 110916

Entity: European Investment Bank

Deadline: Tuesday 18th November 2025

This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment.

The EIB, the European Union’s bank, is seeking to recruit for Projects Directorate (PJ) - Sustainability & Quality Management Department (SQM) - Coordination, Accountability & Procedures Division (CARES) at its headquarters in Luxembourg: TRAINEE

Duration: 5 months (fixed start date: 1^st March/April 2026)

(With possible extension up to 6 months if required by University)

Please note that, as marked on our Webpage, only applications from nationals of the Member States of the European Union, as well as citizens from countries that have been officially granted candidate status to join the EU, can be considered (Albania, Bosnia and Herzegovina, Georgia, Moldova, Montenegro, North Macedonia, Serbia, Turkey and Ukraine).

Candidates whose Erasmus+ programme overlaps with the duration of the traineeship will not be considered.

Please note that you are requested to limit your applications to a maximum of three traineeship publications. We will only consider and retain the first three applications submitted.

Objective of the traineeship

The EIB Projects Directorate has launched a programme to review its existing process and procedures documentation, related governance structures as well as IT solutions. You are expected to support the Coordination, Accountability and Procedures Division of the Sustainability and Quality Management Department in all planning, development and coordination activities related to this programme.

Responsibilities

Under the supervision of the Lead Expert in Quality Management, your main tasks will be:

• Data and information gathering and analysis, from within the Projects Directorate and from counterparts in other EIB Directorates.
• Support to the documentation of existing processes/creation of flowcharts in MS Visio.
• Support to the update of diverse procedures and tools (SharePoint).
• Organisation and preparation of related meetings and presentations, follow-up on action points.

Academic qualifications and professional skills

• Final year of studies or university degree in economics, business studies, engineering, computer sciences or related studies, which led to knowledge in the broader field of Quality Management (incl. process management, QM tools, change management techniques, information and knowledge management).
• Excellent knowledge of SharePoint would be a clear advantage.
• Experience in drafting procedural documentation would be an advantage.
• Knowledge of Business Process Modeling and Notation would be an advantage.
• Advanced knowledge of MS Office software, in particular Word, PowerPoint, Excel and Visio.
• Excellent knowledge of written and spoken English.

Competencies

Find out more about EIB core competencies here

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorized disclosure of any information or any damage to the EIB Group reputation.

We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Traineeship Recruitment team hr_traineeship_recruitment@eib.org who will ensure that your request is handled.

Your application may be used for another campaign.

Please note that deadline for application is on the November 18^th, 2025.